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Master data from ERP, technical data from CAD, graphic resources from DAM, marketing data from PIM
What is a PDF generation system?
A comprehensive guide for companies looking to automate documents
29.06.2025
5 min. reading time
If you manage online sales or work in the B2B sector, you are surely asking yourself questions:
- How to automate the generation of PDF catalogs from product data?
- What are the best tools for automated PDF generation?
- How is PDF generation as a PIM/MDM module different from standalone solutions?
- How to choose a system that integrates with ERP, PIM, MDM, DAM or CAD?
The answer to these challenges is the PIM (Product Information Management) system and its PDF generation system.
Who is this guide for?
This resource is designed for B2B companies, e-commerce companies, IT managers, marketers and anyone looking for a way to quickly, automatically generate PDF documents - such as product catalogs, technical sheets, quotes or manuals - based on up-to-date data from multiple sources.
What is the PDF generation system based on?
A PDF generation system is a tool or module that allows companies to:
- Automatically collect data from various systems (ERP, PIM, MDM, DAM, CAD)
- Create and update PDF documents (e.g., catalogs, manuals, offers, invoices) without manually copying content
- Ensure consistency, timeliness, and compliance of data in all generated documents
Typical applications:
- Automatic creation of product catalogs from PIM (Product Information Management) data
- Quick production of technical data sheets, brochures, and user manuals based on always up-to-date data from MDM
- Generation of price lists, commercial offers, or invoices in a B2B/B2C e-commerce environment
Key features and benefits of PDF generation systems
Integration with various data sources
Automated updates
Any data change in the source system can automatically update the PDF document
Flexibility and personalization
Dynamic PDF templates allow you to create documents tailored to your audience, markets and languages
Save time and reduce costs
Manual work is replaced by an automated process, reducing lead times by up to 70%
Extensive cooperation between departments
One system handles many types of documents, in different departments of the organization
Integration with other systems - two main approaches
- Integration with several systems simultaneously:
Combining data from ERP (core), CAD (technical), DAM (multimedia) and PIM (marketing) allows the generation of advanced, comprehensive documents.
- Using a built-in module in PIM/MDM:
Solutions such as Pimcore or Akeneo offer native PDF generation modules, allowing you to quickly and easily generate documents from within your information management system.
Example: Pimcore Web-to-Print
Pimcore is a comprehensive product information management (PIM) and master data management (MDM) platform recognized by Gartner, offering extensive PDF generation capabilities:
- Create catalogs, technical data sheets, and production instructions directly from the database
- Automation of e-commerce offers and documents (B2B, B2C, configurators, product lists, invoices)
- Support for multiple formats, data structures, and industry standards (e.g., ETIM)
- Integration with DTP tools (e.g., Adobe InDesign Server, priint:suite)
Pimcore combines product management, digital asset management and marketing automation functions to enable bulk description changes and personalized content generation (DXP).
Pimcore's business benefits and unique advantages
- Speed of implementation and ease of useConstant access to up-to-date data (automatic PDF refresh)
- High flexibility in data modeling and creation of custom templates
- Repeatedly recognized in Gartner rankings for versatility and innovation
- One platform for product management, marketing, e-commerce and document generation
When is it worth implementing a PDF generation system?
- If your company frequently updates catalogs, offers, instructions, or other PDF documents
- If you manage data in multiple systems and want to ensure that every version of a document is up to date and consistent
- If you are looking for a way to optimize the work of your marketing, sales, and IT teams
Solutions such as Pimcore offer scalability, flexibility, and automation, which are becoming crucial in digital organizations.
Learn more about Pimcore and PDF generation automation - contact a LemonMind expert, a recommended implementation partner.
Are you interested in this article? Check out others on similar topics.
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Martin Broda
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